An Invitation is a short composition. It is a written request to invite people on auspicious occasions like weddings, birthdays, inaugural functions, celebrations, etc.
Invitations can be classified into :
| FORMAL | INFORMAL |
| MEANT FOR A LOT OF INVITEES *written in box format *written in third person *In the case of a chief guest, The name of the VIP must appear prominently * The name of the invitee is not included in the box * Name of the host * Occasion/Function/Celebration *Date, Time& Venue * use RSVP(responded s’il vous plait) i.e please reply below on the left side with the name & phone number of the host MEANT FOR AN INDIVIDUAL * Include the name of the invitee * The invitation is to be written in on run-on lines. The sentences should not be broken into phrases and words *Other details are the same as the mass-scale invitations | * Written in a letter format * Written in the first person *Use salutations like Sir, Dear Name * Mention Date, Time & Venue * Use complimentary close like Yours sincerely * Date of writing the invitation to be given * The sender’s address appears on the left-hand side *Informal language is used |
FORMAL INVITATIONS
SOLVED QUESTIONS
Q1. You are a student of True Light School, Chennai. Your school is holding its annual day. Draft an invitation in 50 words giving all necessary details.
Q2. Sophie is opening a new boutique at Karol Bagh New Delhi. The inauguration will be done by Sonam Kapoor. Draft a formal invitation for the same.
Q Your school, PQR High School, is planning to organise its annual winter carnival. On behalf of the Principal, draft a formal invitation to be sent to parents and guests. Mention a compelling highlight of the event with other details
Mind Map for quick recapitulation
REPLIES to CARD TYPE FORMAL INVITATIONS:
Points to Remember:
- To be written in the third person
- The date of the reply is to be written in the top left corner.
- Acknowledge the invitation & express thanks.
- The name of the sender, the host & the event, the time, date& venue to be mentioned.
- Mention acceptance/ regret.
- Specify the reason for denial.
- Be formal in tone and treatment.
- To be enclosed in a box
Q1.You are Mohan Sharma. You have been invited by Mr.& Mrs. Karan Thapar to attend their daughter’s wedding. Draft a reply of acceptance/denial.
ACCEPTING the INVITATION
| 20 October,20XX Mr. & Mrs. Mohan Sharma express their thanks to Mr. & Mrs. Karan Thapar for inviting them to attend the wedding ceremony of their daughter Sneha with Vijay Arora on 29 October20XX at 7 pm in SreeLakshmi Kalyana Mandapam, Karol Bagh. Mr & Mrs. Mohan Sharma accept the invitation and confirm their presence. |
DECLINING the INVITATION
| 20 October, 20XX Mr. & Mrs. Mohan Sharma express their thanks to Mr. & Mrs. Karan Thapar for inviting them to attend the wedding ceremony of their daughter Sneha with Vijay Arora on 29 October 20XX at 7 pm in SreeLakshmi Kalyana Mandapam, Karol Bagh. However, they sincerely apologize for their inability to attend the ceremony due to a prior commitment. Mr. & Mrs. Mohan Sharma send their best wishes to the couple. |
Q2. You are Arunima Nair. You have received an invitation from St. Ann’s Public School to be one of the judges for an Inter-School Literary Competition. Draft a reply.
ACCEPTANCE
| 20 October 20XX Ms. Arunima Nair expresses her thanks to the Principal, St. Ann’s Public School for their kind invitation to act as one of the judges for an Inter-School Literary Competition on 25 October 20XX. She accepts the invitation and confirms her presence at 9 a.m. to judge the event. |
DENIAL
| 20 October 20XX Ms. Arunima Nair expresses her thanks to the Principal, St. Ann’s Public School for their invitation to act as one of the judges for an Inter-School Literary Competition on 25 October 20XX. She regrets her inability to accept the invitation due to a prior commitment and extends her best wishes. |
LETTER – TYPE FORMAL INVITATIONS:
- It is written in the format of a formal letter.
- All the details of the event, date, time and venue are to be mentioned.
- Letter-type formal invitations are meant to invite a few special invitees.
Q1. You are Rohit Rathore, the president of Sports Club Blooms Public School, Bangalore. Your school is hosting an inter-school T20 cricket championship from 12Nov to 14 Nov 20XX. Write a formal invitation to Sh. Ravi Shastri , the legendary cricketer, to inaugurate the championship on 12 Nov. 20XX at 10 a.m. at your school ground
MIND MAP TO LETTER TYPE INVITATIONS
REPLIES to LETTER-TYPE INVITATIONS:
- Reply is also written in letter format
- The name of the sender, the host, the event,date,time and venue are mentioned.
- acknowledge the invitation with formal expression of gratitude.
- Acceptance/refusal of the invitation to be stated clearly.
12/II Lane JayalxmiPuram Bangalore. 6Nov 20XX The President Sports Club Blooms Public School. sub: Reply to the invitation to T20 Cricket Championship. Dear Rohan Rathore Thank you very much for inviting me to inaugurate the 7th Inter-School Cricket champioship to be hosted by Blooms Public School on 12 Nov.20XX. It would an honour for me to be a part of the event. I gladly accept your invitation and confirm my presence for the inaugural ceremony at 10 a.m. on 12 Nov.20XX. Yours sincerely Ravi Shastri.
ACCEPTANCE:
REFUSAL:
12/II Lane JayalxmiPuram Bangalore. 6Nov 20XX The President Sports Club Blooms Public School. sub: Reply to the invitation to T20 Cricket Championship. Dear Rohan Rathore I would like to express my gratitude to Blooms Public School for inviting me to inaugurate the 7th Inter-School Cricket champioship to be held on 12 Nov.20XX. However, I regret to inform you my inability to accept the invitation due to a prior commitment. I wish all the best to all the participants and for the grand success of the event . Yours sincerely Ravi Shastri